Board Meeting - 11/5/2008
BATTLE POINT ASTRONOMICAL ASSOCIATION
MINUTES of
BOARD MEETING of NOVEMBER 5, 2008
Time 19:10 -- Convened Board Meeting
President Harry Colvin, as presiding Officer, convened the BPAA Board Meeting at 19:10 on November 5, 2008.
Other Board Members present were:
Mike Browning, Vice President
Frank Schroer, Treasurer
Russell M. Heglund, Secretary
Steve Ruhl, Education Officer
Malcolm Saunders, Chief Astronomer
Absent: Nels Johansen, Facilities Officer
The Bylaws require five Board Members be present to constitute a quorum, therefore a quorum was present.
Absentee votes from Nels Johansen were presented to the Board and filed with the Secretary.
No visitors were present.
Time 19:12 -- Previous Board Minutes
Minutes of October 1, 2008 Board Meeting were read by R. Heglund, Secretary.
H. Colvin moved/M. Saunders seconded to approve the minutes as read. Motion passed by the Board.
Time 19:17 -- President's Report
H. Colvin reports: The PAWS donation was taken care of. The new BPAA Brochures have been purchased.
Time 19:18 -- Vice President's Report (see attached Fund Raising Schedule)
M. Browning reports: The fund raising letter is going out this month. Vicki (Saunders) is putting finishing touches on it. We have donated a Planetarium Show to Islandwood's Harvest Dinner, for auction. The Annenburg Foundation is a possible place to go for a grant.
Time 19:22 -- Treasurer's Report (see attached complete Treasurer Report as of September 30, 2008 --- [Total Current Assets = $27,355.28])
F. Shroer reports: (see attached report)
H. Colvin moved/S. Ruhl seconded. That the Treasurer's Report be accepted. Motion passed.
Time 19:29 -- Membership Report (see attached report)
F. Schroer reports: We had 3 renewals and 3 new members. We have 101 memberships as of November 5, 2008. We are using e'mail notices......it works well.
Time 19:35 -- Secretary Report
R. Heglund reports: I have a couple things from Lecia Duke's (secretary from 1997-98) files to pass out. An old membership list for F. Schroer for his membership files and information about a fund drive in the 1990's, for M. Browning. I will file the rest of the information (old minutes, etc...) in the Secretary's file drawer.
Time 19:37 -- Chief Astronomer's Report
M. Saunders reports: I applied to the Park Foundation for a $4000.00 grant, which they then awarded to us. I purchased a used Losmandy telescope mount for $2,300.00, plus parts it came to $2,600.00. The mount can hold 60 lbs. I would like to get a laptop (for mount control) with the rest of the money. We also should get a deep cycle battery for it.
Time 19:55 -- Education Report
S. Ruhl reports: I will be doing the next Planetarium Show.
Time 19:57 -- New Business
H. Colvin reports: I have no Policy Issues to bring to the Board.
M. Saunders: I think everytime someone uses the Ritchie Telescope they should e'mail the Chief Astronomer.
H. Colvin: There used to be a log-book up at the Ritchie Telescope.....(you should) write up a Policy for the next Board Meeting.
Time 20:00 -- One Call For All Mailout
H. Colvin: What is the status of "mailout".
M. Browning: Olympic Pre-Sort is used by groups to do these mailings.....I recommend we use them. I will check the pricing.
H. Colvin: Are we too late for One Call For All mailout?
M. Browning: Not too late, I think.
H. Colvin: How much to do our mailing?
M. Browning: I will get the cost number and e'mail the Board. $2000.00 has already been approved by the Board.
Old Business
Time 20:07 -- Art Project
R. Heglund reports: I met with Bill Baran-Mickle about a week ago. He gave me a "call for artist" example, and a sample "contract" used for building an art project. He said he will work on our sundial project as he has time.
Time 20:11 -- Rotary Grant (see attached "draft" grant request)
H. Colvin reports: I have the Rotary Grant request written and about ready to go. Frank Shroer has been working with me on it.
Time 20:20 -- Big Picture Event
H. Colvin reports: We have it scheduled for 7:30pm on Monday, November 24th.
Time 20:50 -- Adjournment
S. Ruhl moved/M. Browning seconded, to adjourn the Board Meeting. Motion passed.
Minutes taken on November 5, 2008 by Russell M. Heglund, BPAA Secretary
Minutes approved by the BPAA Board on ________________________
Attested by: