Board Meeting - 02/04/2009
BATTLE POINT ASTRONOMICAL ASSOCIATION
MINUTES of
BOARD MEETING of FEBRUARY 4, 2009
Time 19:08 -- Convened Meeting
President Harry Colvin, as presiding Officer, convened the BPAA Board Meeting at 19:08 on February 4, 2009.
Other Board Members present were:
Russell M. Heglund, Secretary
Steve Ruhl, Education Officer
Nels Johansen, Facilities Officer
Malcolm Saunders, Chief Astronomer
Absent:
Frank Schroer, Treasurer
Mike Browning, Vice President
The Bylaws require five Board Members to be present to constitute a quorum, therefore a quorum was present.
Vistior:
Bill Baran-Mickle
Time 19:10 -- Previous Board Meeting Minutes
Minutes of the January 14, 2009 Board Meeting were read by R. Heglund, Secretary.
H. Colvin moved/S. Ruhl seconded, to accept the minutes as read. Motion passed.
Time 19:14 -- Minutes of January 14, 2009 Annual Meeting
H. Colvin: I suggest we all read the minutes to ourselves, and then vote on them (due to their length).
H. Colvin moved/S. Ruhl seconded, that the Annual Meeting minutes be accepted. Motion passed.
Time 19:17 -- President's Report
H. Colvin reports: I have a thankyou letter from PAWS, for our donation (see attached).
Mike Browning is absent due to his attending a school meeting.
Time 19:20 -- Treasurer's Report
H. Colvin: Frank Schroer said he would be along later
Time 19:21 -- Secretary's Report
R. Heglund reports: I would like to introduce Bill Baran-Mickle, who is a local designer/artist, who has a proposal for a Sundial.
Bill Baran-Mickle: Here is my proposal (hands-out 4 page proposal, plus 6 pages of examples of his designs already built, and a resume -- see attached). Paraphrased from written proposal: "The design is two identical crescent forms....pulled apart but joined at the tips creating a wedge. The dial would sit on a round base of dark stone Early goal for the size is between 8 and 10 feet in diameter. I would work with the Board's subcommittee for this project to walk the site to determine the best size. Because of ....unknown factors, scale and material, I cannot determine an accurate cost. However, my goal is to not exceed $20,000. I would work closely with the Committee on all developments. COMPONENTS: (1) Crescent shape and cross bowl element; (2) Base: Stone; (3) All other elements (such as rope, numbers and plaque); (4) Design and Project Management: (Everything to installation); (5) Also included: Work insurance, engineer consultation/approval, Transportation/delivery/installation."
R. Heglund moved/S. Ruhl seconded, that the Baran-Mickle proposal for Sundial design, rough cost estimate, and Baran Mickle as designer/project manager, be accepted for a 1 year period. Motion passed by the Board.
R. Heglund: We need to decide who will own and maintain the Sundial upon completion.
Board Consensus: The BPAA will own and maintain the Sundial.
Time 19:58 -- Entry Plaque
R. Heglund reports: An artist named Dave Berfield, has contacted me
about donating his talents to make permenant plaques or tiles, that could display images or descriptions of astronomical items. It is a very durable process that he has used to produce informational plaques for nature walks, building logos, etc... He has offered to make a 16" x 25" plaque for our entry (see example attached), with an image and brief history of our building and of the BPAA, for a cost of about $50.00.
Board Consensus: Good idea......proceed with aquiring an Entry Plaque.
R. Heglund: OK.....I will consult with Vicki Saunders on the final design.
R. Heglund: I also have some Library Business. A Steven R. McKinney, of Bainbridge Island, has donated 8 books on Astronomy to the BPAA Library. One is a French language guide to the moon, in a large format book.
Time 20:01 -- Facility Officer's Report
N. Johansen reports: No report.
Time 20:02 -- Chief Astronomer's Report
M. Saunders reports: I have sold our Criterion Telescope for $300.00. The 20" Dobsonian project is still on hold.
Time 20:05 -- Education Officer's Report
S. Ruhl reports: I received a request for a Planetraium Show donation to the Ordway School Auction. I will take care of it.
NEW BUSINESS:
H. Colvin: No Policy business for this meeting. I haven't heard from Rotary yet.
H. Colvin: I will send Gordon Elementary, in Kingston, a donation of a Family Membership.
Nothing has been done on the Projection Lamp purchase.
Time 20:11 -- Treasurer's Report (see attached)
H. Colvin: F. Schroer has conflicts, can not attend the meeting.
Total current assets as of December 31, 2008 were $21,776.32.
R. Heglund moved/H. Colvin seconded, to accept the Treasurer's report. Motion passed.
Time 20:21 -- Membership Report (see attached)
H. Colvin reports: As of February 1, 2009, total memberships is 101. With 3 new, 6 renewals and 7 expiring. We have 5 second notices.
Time 20:27 -- Executive Session (recorder stopped)
Time 21:13 -- Resume Meeting
R. Heglund reports: Diane Colvin has taken on the job of setting-up events. She sent this list of scheduled speakers (see attached list). Paul Middens will speak in April, and two University of Washington graduate students have agreed to Spring or Summer programs.
Time 21:19 -- Adjournment
S. Ruhl moved/M. Saunders seconded, to Ajourn. Motion passed.
Minutes taken on February 4, 2009 by Russell M. Heglund, Secretary
Minutes approved by the BPAA Board on _______________________
Attested by: